Media Info

Media Handbook

Media Handbook(PDF)

International Media Center (IMC)

1. Location
   Hiroshima Prefectural Sports Center
2. Operational Period
   Open from May 18th (Thursday) to 22nd (Monday) 12pm (noon) (TBC)
3. Access to the IMC is limited to holders of the G7 Hiroshima Summit media ID card or other authorized IDs issued by the Secretariat exclusively for this event.
4. Major Facilities
   1. International Broadcasting Center (IBC)
   2. Common workstations
      Internet environment (wired, wireless), photocopier
      Workstations for press officers
   3. Pool gathering point and waiting areas for media
   4. Common briefing rooms
      Reservations required in advance (further details regarding reservation desk will be announced in due course by the Secretariat)
   5. Information desk
   6. Catering facilities and cafeteria
   7. Exhibition area

Media Guidelines

Pertinent information about media coverage will be posted on this website. Due to capacity limitations and for security reasons, the official programs for the G7 Hiroshima Summit will be pooled by the host broadcaster/photographer or accredited media representatives, with the exception of the Presidency Press Conference.

Host Videos / Host Broadcaster

1. The host broadcaster will cover all the official events of the G7 Hiroshima Summit, except bilateral meetings and departures at the airport. Media organizations that have applied for and received authorization to use the IBC services will be able to view and record materials provided by the host broadcaster.
2. Live stand-ups will be available.

Host Stills / Host Photographer

The host photographer will cover all the official events of the G7 Hiroshima Summit, except bilateral meetings and departures at the airport. Photographs taken by the host photographer will be available for viewing and downloading. Please access the website to view and download images (available from May 16 (Tuesday), from 11:00 a.m. JST (GMT +9) ).

Media Accreditation

All media representatives wishing to cover the G7 Hiroshima Summit must apply for and obtain official G7 Hiroshima Summit media accreditation (a Media Accreditation Card). Applications for Media Accreditation Cards should be submitted within the time period specified for all individuals (including messengers and drivers who will enter the International Media Center).

Media organizations must first register their organization’s information in order to apply for Media Accreditation Cards. Once Media Organization Registration is approved, journalists affiliated with the approved media organization can apply for their Media Personnel ID (Media Accreditation Card).

Application process (from initial request through issuance of Media Accreditation Card)

1. Media Organization Registration

Please assign one person (Application Manager) to be in charge of the accreditation process for your media organization.
Freelance journalists should apply for Media Accreditation Cards through their affiliated media organizations. Unaffiliated freelance journalists should apply individually for Media Organization Registration (and have to apply for the Media Accreditation Cards following approval of Media Organization Registration).

2. Notification of dedicated link for Media Accreditation Card application website

Application Managers will receive an e-mail including a dedicated link (URL) to apply for Media Accreditation Cards once their media organization has been successfully registered and approved. Since a unique URL is given to each registered media organization, please handle your URL carefully and do not share it with other organizations.

3. Applying for media accreditation (Media Accreditation Card)

Application Managers should use the password set when applying for Media Organization Registration to access the Media Accreditation Card application website and complete media accreditation applications for all necessary personnel (including messengers and drivers who will enter the International Media Center) requiring Media Accreditation Cards as early as possible.
Unaffiliated freelance journalists should apply for media accreditation (Media Accreditation Cards) individually.
Once the application for Press IDs has been accepted and accredited successfully, a confirmation letter will be sent by email to the Application Manager.

4. Issue of Media Accreditation Cards

Media Accreditation Cards will be issued and delivered collectively to respective media organizations before the Summit begins. Each Application Manager will be provided details of where to pick up Media Accreditation Cards based on the location selected when they applied for Media Organization Application (May 9 to 12 in Tokyo; May 11 to 12 in Hiroshima). Furthermore, any Media Accreditation Cards not picked up in advance in Tokyo or Hiroshima as designated will be made available at the on-site desk from May 15.

Documents required for Media Organization Registration

Media organization: either the media organization representative’s certificate of employment or a certificate of commercial registration indicating the name of the media organization representative (PDF, 2MB or less).
Unaffiliated freelance journalists must also submit the following:

• An article with a byline (the most recent article published on or after October 2022) (PDF, 2MB or less)
• A letter of recommendation (reference) from a media organization or governmental organization, if available (PDF, 2MB or less)
• For foreign press: a color copy of a regular membership card from the Foreign Correspondents’ Club of Japan (FCCJ), if available (PDF, 2MB or less)

Documents required to apply for Media Accreditation (Media Accreditation Card)

• Photo identification (PDF or JPEG, 2MB or less)
• Certificate of employment (PDF or JPEG, 2MB or less)
• Facial photograph data (JPEG, between 700KB and 2MB)

Unaffiliated freelance journalists should submit the same documents used for media organization registration as well as the Media Accreditation items above.

Notes

• Media organization registration on and after April 3 or application for Press IDs on and after April 7 will not be accepted. All journalists who wish to engage in media coverage at the Summit must apply without delay.
• Due to security reasons, requests for and issuance of new Media Accreditation Cards will not be accepted at the on-site desk.
• Due to capacity limitations and for security reasons, the official programs for the G7 Hiroshima Summit (including the partners’ programs and airport coverage but excluding the presidency press conference) will be covered only by the host broadcaster, host photographers, or media pool members of participating countries / international organizations.
• Media representatives who will cover the events must obtain an appropriate Pool Card in addition to the Media Accreditation Card.
• Pertinent information about media coverage and media guidelines will be provided to relevant media organizations in due course.
• Application for and issuance of Media Accreditation Cards do not support or guarantee the acquisition of a visa to enter into Japan.
• All personal information entered on the registration website will be used only for the application for and issuance of Media Accreditation Cards or provision of pertinent information about media coverage and media guidelines and will not be shared with a third party other than a consignee based on entrustment from the Ministry of Foreign Affairs.

<Inquiries regarding application procedures>
G7 HIROSHIMA SUMMIT Accreditation Support Center (Japanese and English)
TEL: +81- 3-5157-1089
Email: support@m.2023g7-hiroshima.jp
Office Hours: 09:30 -18:00 (JST, GMT+9)
Closed on Saturdays, Sundays and April 29 - May 7 (Japanese public holidays)

Accommodation

1. The G7 Hiroshima Summit Accommodation Center has been established for the G7 Hiroshima Summit. The Center will allocate accommodations in Hiroshima City for media representatives.
2. Due to the capacity of hotels, the Center will allocate hotels not necessarily close to the IMC (e.g. near Hiroshima Prefectural Sports Center) but relatively distant from the IMC (e.g. near Hiroshima Station or in other areas of Hiroshima City) .
3. For contact details of the G7 Hiroshima Summit Accommodation Center, please refer to the website .
   (This website will be available from January 31st, 10am.)

Access

1. International Media Center (IMC)
   Hiroshima Prefectural Sports Center
   Address: 4-1 Motomachi, Naka-ward, Hiroshima City, Hiroshima Prefecture
2. Grand Prince Hotel Hiroshima
   Address: 23-1 Motoujina-machi, Minami-ku, Hiroshima City, Hiroshima Prefecture
   Direct access by press officers to the hotel is not permitted.

【Travel Time by car】

• Airport - Grand Prince Hotel Hiroshima:45min.
• Hiroshima st. - IMC:15min.
• Hiroshima st. - Grand Prince Hotel Hiroshima:15min.
• IMC - Grand Prince Hotel Hiroshima:20min.